Document Version Control
Note:
Document Version Control & Document Revision Control are treated differently in FlinkISO. While version control is a change in document while you are creating or editing any document. Each time the document is auto-saved when you click Submit, a new version is created automatically keeping the version available for comparision. On the other hand, Revision is when you change the ready or punlished document with a new revision (followed by a change in revision number) by following a Document Revision Processes.
See Document Revision Control module for more details.
Whenever you add a new QMS Document to the system, you can either choose to upload an existing document or you may create a document from scratch using ONLYOFFICE Editors available with FlinkISO. While creating these documents, you first add a document record which contains document name, standard, clause, issue number, revision number, prepared by, approved by issue date, issued by etc, along with document sharing details. You can also add users who can edit these documents in collaboration with you. Once the record is saved, single or multiple users can open a single document simultaneously and update the document in collaboration.
Whenever a document is saved (auto-saved) by any user, or a single user, a new document version is created in the system. Other users are also notified (if they have the same document opened via ONLYOFFICE Document Editor, about the availability of a new version.
Track Changes During Collaboration
Once one or more document versions are created, you can view previous document versions by clicking on a document version number.
By default, a selected document version will open below the latest document editor for comparison. However, you can also use Toggle On () to view both the document side-by-side.
View Changes Side-by-Side
If during the document creation, Collaboration & Tracking was turned on, you can view all the changes via Track Changes feature.
Track Changes
Once the document is ready, you can publish the document. User's which whom the document is shared, will be able to see the final document, along with the Version History from the document's view page.
Available Modules
These readily available forms are created within the system without any coding. Similar to these forms, you can create your own forms & modules on-the-fly without any help from experts and with zero-coding.
Audit Management
Add Audit Schedules, Audit Checklists, Audit Findings, Assign findings to users with target dates.
Audit Management
Change Control
Have complete control on your documents & processes. Lock documents which are under review.
Change Control
Management Review
Schedule management review meetings, send email alerts to invitees, assign agendas and more.
Management Review
Customer Complaints
Record every Customer Complaint and assign them with target dates to users, send email alerts.
Customer Complaints
Corrective Actions
Create and track Corrective Actions performed. Use drag and drop to create the Custom Forms.
Corrective Actions
Employee Training
Add training details of employees or departments. Keep track of all the Trainings and Evaluations.
Employee Training
Device-Equipment
Use ready forms and add Devices/ Equipment list along with Manufacturer and Supplier Details.
Device-Equipment
Calibrations
Add Devices/ Equipment to the system. Define your Calibration Method and add Calibration Details as per defined.
Calibration
You can customize all these existing modules & forms without any coding. You can add/ remove fields, change field locations, resize them, hide/ show fields on index page, restrict users from editing fields etc. You can also add your own business rules, email notifications, custom alerts & tasks and much more.
More Features
ONLYOFFICE Doc Editors
With ONLYOFFICE™ Editors, you have complete control on your documents without loosing any formatting unlike online web-based HTML editors.
Document Version Control
Each and Every QMS document created/ uploaded in the QMS is Version Controlled and Access Controlled and follows all the Document Management best practices.
Security
Add password to secure your PDFs while you download them. System records every downloads with issue number & timestamps along with user details.
Validation
HTML forms created are automatically version controlled, ready with required validations as well as design/ layout you choose while creating these HTML forms.
Access Control
Each of these forms are either linked with the QMS document and by default inherit access restrictions based on document access.
Approvals
Every form created, by default follows system's approval system. Users with limited roles, cannot publish any record in the system unless that record/ document is approved by HoDs or Administrators.
Lossless Migration
With ONLYOFFICE™ Editors, you can preserve all your formulas and sheets in your spreadsheets.
Upload / Create
Simply upload the existing documents/ spreadsheets/ presentations to create the document or spreadsheet.
Scheduled Data Entry
You can easily create spreadsheets, documents, formats etc and share with users within the system for scheduled data entry, eliminating efforts of printing and distributing these documents manually.
Centralized Data
Users can open these shared documents from within the system, add their data and save them onto the system without any need to download/ upload. All data is stored in a singled location and can be accessed secuerly.
Drag and Drop
To store this data in SQL format instead of Document format, you are free to build HTML forms within the system by using our Drag-and-Drop feature.
Digital Signature
Digitally sign all your QMS document while downloading them in PDF format. You can draw your signature or upload existing signature to the system.
What Clients Say?
Testimonials
The FlinkISO Online System certainly has revolutionized our business, it certainly allows us to work "smarter, not harder".
The online tracker, database, reports and graphs etc, have outperformed our initial system.
All the documentation is accessible at the press of a button, needless to say we are proud to be affiliated with you and with this level of professionalism.
Mrs. V. Donjeany
LEPRO Corporation CC, South Africa.
We have been using FlinkISO as our Quality Management Software for the past few years and we are extremely satisfied with the software and services offered.
The support team installed the software for us and worked with us to customize our Quality Management website which made the transition from a paper-based system to an online one effortless.
They always respond promptly to any questions or inquiries and have processed our web customization requests with speed and reliability.
I would highly recommend their services.
Priyangi Perera
Pro-Lab Diagnostics, Round Rock, Texas.
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