User Access Control
Roles & User Access
Users are divided into following categories
- Admin Users : Full access
- Approvers : Can approve records sent to them
- HODs : Can access records in branches & departments only
- Users : Limited access
| Role | Description |
|---|---|
| Admin | Admin users will have full access to the system. They can create another admin users, add masters, view records added by all users in all branches & departments and are default approvers. |
| Approvers |
When you create users from employees, users inherit employee's branch/department as well as departmental role. A user, where employee is defined as "Approver", is by default added as "Approver". Any user from any branch, department can send records to these approvers for approvals. Approvers can edit/delete records sent to them for approvals. However Approvers can not by-default view any records unless and untill such records are from the branches assigned to them. |
| HODs |
Users are added as HODs if the employee is set as HOD. These users can access records from the branches & departments assigned to them. These users, by-default inherit branch & department from Employee. You can assign additional branches to these users, from User's Edit page. Once you assign additional branches, these users can see records created by other user from those branches as well. |
| Users |
When user is added without any of the above roles, these users can access application with limited rights. These users can access only specific section of the application which is assigned to them. Role of these users are manily adding data to the application. These users manily derive the access from the documents or processes shared with them. Documents When user's create a document, each document needs to be shared with other users. If any document is shared with these users, they can view this document. User's who create the Document/ Process can decide with whom that document is shared form Document Sharing panel available on Document Add page. (see below)
User's also get to see these documents in Menu as well as on the Dashboard, if the document required Schedule Data Entry by the users.
|
More Features
ONLYOFFICE Doc Editors
With ONLYOFFICE™ Editors, you have complete control on your documents without loosing any formatting unlike online web-based HTML editors.
Document Version Control
Each and Every QMS document created/ uploaded in the QMS is Version Controlled and Access Controlled and follows all the Document Management best practices.
Security
Add password to secure your PDFs while you download them. System records every downloads with issue number & timestamps along with user details.
Validation
HTML forms created are automatically version controlled, ready with required validations as well as design/ layout you choose while creating these HTML forms.
Access Control
Each of these forms are either linked with the QMS document and by default inherit access restrictions based on document access.
Approvals
Every form created, by default follows system's approval system. Users with limited roles, cannot publish any record in the system unless that record/ document is approved by HoDs or Administrators.
Lossless Migration
With ONLYOFFICE™ Editors, you can preserve all your formulas and sheets in your spreadsheets.
Upload / Create
Simply upload the existing documents/ spreadsheets/ presentations to create the document or spreadsheet.
Scheduled Data Entry
You can easily create spreadsheets, documents, formats etc and share with users within the system for scheduled data entry, eliminating efforts of printing and distributing these documents manually.
Centralized Data
Users can open these shared documents from within the system, add their data and save them onto the system without any need to download/ upload. All data is stored in a singled location and can be accessed secuerly.
Drag and Drop
To store this data in SQL format instead of Document format, you are free to build HTML forms within the system by using our Drag-and-Drop feature.
Digital Signature
Digitally sign all your QMS document while downloading them in PDF format. You can draw your signature or upload existing signature to the system.
